Consignment Reconciliation

So you had a book fair… or you did a vendor fair… maybe a flash sale in your VIP group.  But you have used your consignment and you’re ready to pay back Usborne through consignment reconciliation! 

Step 1: Go to OPOL (OrderPro) and create a new event. 

Step 2:  Hostess information.  If this is a preschool or another type of organization then I’d put their information as host or I’ll just put myself.  I’ve heard that some people put the event they did just to help them remember and so maybe Blah Blah School Craft Fair.  Fill in information.

Step 3:  Event type - Majority of the time it will be a book fair.  You can reconcile as a home party, but keep in mind that you will have to pay shipping that way.  Fill in information.

Step 4:  Select Books – Type of Selection:  Full Retail… From what I understand Usborne prefers that you add the books you actually sold.  Except in the case where the book may not be available (OP/OS), then just add another book of the same price point.  You could technically add any books as long as it adds up to what you sold however I believe Usborne likes to see what is being sold, what is popular etc.  I like doing it because if my total for some reason doesn’t add up then I use it to cross reference my inventory and sometimes I find mistakes! 

Step 5:  50% Free Books – Change Type of Selection to Free Books.  If free books will be shipped because they are going to yourself or a preschool etc.  Then make sure you put in the correct books that you want to order.  If you do not plan on having the books shipped (i.e. you’ll use that amount to go towards your consignment total) then it does not matter which books you put here but take note of the total inputted.  

Step 6:  Summary – Here you will see what your retail is and what your total is with tax.  You will be taxed for the state you are in.  You’ll also be able to see your commission and you will see a $5 book fair fee if doing a book fair.  

Step 7:  Payment – On the payment summary page it’ll list your total that you will need to pay.  Here you add in your payment information.  (I never put anything in for auth number or check number).

Step 8:  Review Order – It’ll check for mistakes for you. 

Step 9:  Final Review – It’ll have the option to Submit Order… DO NOT SUBMIT ORDER.  You are done with OrderPro for now.  You do need to write down the name of your Order and the PO number as you will need that information for the next step.  (There’s an option to check a box, don’t check it). 

Step 10:  Send an email – Now you will send an email to reconcile@edcpub.com  Information to include:  Your name, your consultant ID, name of the PO and the PO number and the retail information and free book information.  You have to include in your email what you want to be shipped and what you don’t want to be shipped.  If you will be using your free books to go towards your consignment total then put DO NOT SHIP after you free books total.  I also like to put the total of books not being shipped in this case so that I know exactly how much will be taken from my consignment total.  (For example $500 retail, and $250 free books not to be shipped… I’ll put total:  $750).

Step 11:  If you have an efair that you need to combine, talk to your team leader as there are a couple more steps! Or if it's your consignment but another consultant will be taking the credit then that needs to be in the email with both consultants information.

Step 12:  You’re done.  Now you just wait.  When it’s processed you’ll see the amount taken off of your consignment total and if books need to be shipped then an order number will come up for it. 

Good Luck!